Travel

All travelers must create a Concur Travel Request (TR) for ALL university-related employee and student out of state and international travel at least 14-day prior to domestic and 30-days prior to international departure. 

You can find more information on the Department Travel Information Sharepoint page and KU travel. 

If you have questions or problems with your travel requests, contact zachmcelfresh@ku.edu

Finance Transactions

Most transactions (P-Card reimbursements, travel reimbursement, invoices for payment) can be submitted through the general SSC Finance Request form. This includes non-technology procurements under $10k. 

Special types of transactions that require separate forms include 

• Non-Travel Student/Employee reimbursement
• Technology procurements (form must be submitted before purchase/reimbursement of technology-related services, including software and subscriptions)
• Research (KUCR) procurements (Business Services Agreement Intake Request)
• Non-research, non-technology procurements in excess of $10k

Grants, Awards, and Research

Due dates:

Research Excellence Initiative (multiple funds; descriptions here) and General Research Fund- Early February

Big 12 Fellowship- Late March

CLAS Faculty Travel Awards (up to $1500 annually)- No due date

Undergraduate Research Awards- Late March / Late October

Undergraduate Travel Awards- August

Teaching

Department Meetings

Additional Services

• To request IT support, email tsc_phsx@ku.edu 

   

• To report maintenance problems in Malott make a report in KU's Maximo system, or call Work Management at 785-864-4770

   

• To reserve Malott conference rooms (3005, 6051, or 2055), use your online outlook calendar to create a 'New Event', and select the room in the dropdown menu next to the 'Save' button

   

• You can see your mailing list memberships and permissions in your KU groups

   

• Any recorded zoom meetings (like class lectures) are automatically saved on KU's media hub, where you can edit them and make a link to view them available to anyone (by changing their access from private to unlisted). You can also upload your own content.